Executive Assistant

Global Law Firm’s Century City Office; Direct Hire; $65-85K DOE

The Executive Assistant provides advanced administrative support to a Practice Group Leader within the Firm. This position will also provide some legal secretary support for an assigned attorney group within the designated Practice Group.

As an Executive Assistant, you will:

  • Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
  • Organize and maintain contacts and calendars, including travel logistics and scheduling
  • Answer incoming telephone calls and document and relay messages
  • Review inquiries and request. Identify and evaluate possible solutions, and escalate as needed
  • Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders at internal and external locations
  • Assist with presentation materials and preparing PowerPoint presentations
  • Coordinate meeting logistics for the attorney and for various attorney, including scheduling, arranging videoconferences, conferences calls, and conference rooms
  • Gather reporting data for financial projects
  • Prepare monthly case budgets and related reports for clients
  • Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments
  • Input, review, edit, and update attorney time entries and print reports
  • Organize and maintain paper and electronic files in accordance with Firm records retention policies

Job Requirements:

  • Bachelor’s degree
  • At least five (5) years of related work experience
  • Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
  • Knowledge of General Ledger (GL) expense coding practices
  • Strong written and verbal communication skills
  • Strong organizational skills and attention to detail
  • Strong motivational and leadership skills
  • Ability to work under tight deadlines and prioritize responsibilities
  • Ability to handle and maintain confidential information
  • Ability to work effectively in a fast-paced environment