Global Law Firm’s Century City Office; Direct Hire; $65-85K DOE

The Executive Assistant provides advanced administrative support to a Practice Group Leader within the Firm. This position will also provide some legal secretary support for an assigned attorney group within the designated Practice Group.

• Prepare, edit, proofread, and redline documents and correspondence for accuracy, grammar, and formatting
• Organize and maintain contacts and calendars, including travel logistics and scheduling
• Answer incoming telephone calls and document and relay messages
• Review inquiries and request. Identify and evaluate possible solutions, and escalate as needed
• Coordinate meeting logistics, including scheduling, arranging videoconferences, conferences calls, and conference rooms; requesting equipment and food and beverage orders at internal and external locations
• Assist with presentation materials and preparing PowerPoint presentations
• Coordinate meeting logistics for the attorney and for various attorney, including scheduling, arranging videoconferences, conferences calls, and conference rooms
• Gather reporting data for financial projects
• Prepare monthly case budgets and related reports for clients
• Prepare client bills and related forms and arrange for expense advancement, reimbursement, and invoice payments
• Input, review, edit, and update attorney time entries and print reports
• Organize and maintain paper and electronic files in accordance with Firm records retention policies

• Bachelor’s degree
• At least five (5) years of related work experience
• Advanced knowledge of Microsoft Office Suite (Excel, Outlook, PowerPoint, and Word)
• Knowledge of General Ledger (GL) expense coding practices
• Strong written and verbal communication skills
• Strong organizational skills and attention to detail
• Strong motivational and leadership skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Ability to work effectively in a fast-paced environment